Privacy Policy

Last updated: 3 June 2026

1. Who We Are (Data Controller)

GridLab is a sim racing testing database platform. This policy explains how we handle your data when you use our service.

GridLab is a trading name of AJ Tech Consulting Services Ltd, a company registered in England and Wales (No. 17193930). Registered office: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ.

AJ Tech Consulting Services Ltd is the data controller responsible for your personal data and is registered with the UK Information Commissioner's Office (ICO), registration reference ZC138626.

2. What Data We Collect

Account details: Username, display name, and a hashed password (we cannot see your actual password).
Testing data: Lap times, fuel figures, tyre data, confidence ratings, and notes you choose to log.
Session data: A standard session cookie to keep you logged in.
Preferences: Your chosen display units and theme preference.
Contact form: If you request access, we collect your name, email, team name, and message.

3. What We Don't Collect

No advertising or cross-site tracking cookies.
No IP address logging beyond standard server access logs and privacy-friendly analytics.
No data is sold to any third party.

4. How Data Is Stored

Data is stored on secure servers in the United Kingdom.
Passwords are hashed using industry-standard algorithms.
Each team's data is isolated in a separate database.

5. Lawful Basis for Processing

Under the UK GDPR, we process your personal data on the following lawful bases:

Contract: We process account and testing data because it is necessary to provide the platform you have asked us to operate.
Legitimate interests: We process limited technical data (server access logs, the authentication session cookie, and aggregate analytics) to keep the service secure, available, and improving.
Consent: When you submit the access-request form, we rely on your consent to contact you about setting up your team. You may withdraw this consent at any time.

6. Processors and Third Parties

Hosting: The platform is hosted on private infrastructure operated by AJ Tech Consulting Services Ltd in the United Kingdom.
Email delivery: Transactional emails are sent via Resend, acting as our processor under a data-processing agreement.
Analytics: We use a self-hosted, cookieless analytics tool (Umami) to understand aggregate site usage. It does not track individuals across sites.
We do not sell your data and we do not share it for third-party marketing.

7. International Transfers

Your data is stored in the United Kingdom. Where a processor (for example our email provider) processes data outside the UK, that transfer is protected by appropriate safeguards such as the UK International Data Transfer Agreement or equivalent contractual clauses.

8. Your Rights

Under the UK GDPR you have the right to:

Access the personal data we hold about you
Request rectification or erasure of your data
Restrict or object to our processing
Export your testing data (data portability)

9. Cookies

We use only essential cookies required for the platform to function (session authentication). We do not use advertising cookies, and our analytics tool is cookieless.

10. Complaints to the ICO

If you are unhappy with how we have handled your personal data, you have the right to complain to the UK Information Commissioner's Office (ICO). You can contact the ICO at ico.org.uk or by telephone on 0303 123 1113. We would, however, appreciate the chance to address your concerns first.

11. Changes to This Policy

We may update this policy from time to time. Significant changes will be communicated to users.

GridLab is a trading name of AJ Tech Consulting Services Ltd, a company registered in England and Wales (No. 17193930). Registered office: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ.

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